I only did the one IVF cycle, so not sure how much this will help you.
Our main clinic is about 1000klms away from us. They had a satelitte 'clinic' 2 hours away from us where we saw FS #1. FS#1 did our u/s (so we drove 2 hours to see him) and we also had to drive that distance to pick up my meds for and after IVF. When it came time for EPU and transfer, we drove to the main clinic.
I did have 3 months on synarel before we started our injections, so i did have plenty of time to research the area where the hospital was, places to stay, buses that ran to and from the hospital to accommodation nearby etc..
My FS#1, did NOT charge us for our appointments or ultrasounds, because he was the clinic's country contact. It was all a part of our 'fee', which i thought was fantastic. We travelled to another town for a couple of blood tests, which we didn't pay for either, well, apart from the fuel!
We are extremely fortunate that my
DH has a fantastic roster where he works 11 days over a 3 week period, so he usually only had to take 3 days off to get a whole week off. When it was time for pick up, he had applied for time off, but the date was pushed back a week, so he just went to work and told them i was having a medical procedure and he had to change the dates of his 'holidays'
We could have flown for epu, back chose to drive, so we could have our car to get around, plus we didn't want to get there and find ourselves in a position where we had to stick around for another day or so when we had plane tickets for a certain day, if that makes sense?
If you know the name of the hospital, check if they have a website. Ours did, and it had info of what times buses picked up from the hospital, and also what hotels they dropped off and also picked up from. From there i checked out the accommodaton mentioned on the website. they also had details about car parking at the hospital, prices and what times you could drop off/pick up your car etc..
I spoke to the nurses on the phone, as we didn't know who would be doing our EPU and transfer till abotu 2 days before we left for pick up. They also said if we wanted to speak to the cousellor, we could do it over the phone. They also had a library we could ring and ask for books to be sent to us on loan.
I can't think of anything else at the moment. If there is something I have missed, ask away